Office Manager

About Us:

Founded in 2015 in the heart of Calgary, Outlaw Dance Ltd. is Western Canada's premier destination for line dance and country swing (among other exciting dance genres). We offer dynamic team performances, personalized lessons, and unforgettable group events, fostering a vibrant community passionate about dance. Learn more about us here. Position Overview: We are seeking a dedicated and organized Office Manager to oversee and coordinate our office operations. This role is perfect for someone who values flexibility and independence while still contributing to a vibrant team environment. The ideal candidate will manage client invoicing, team coordination, and client communications, ensuring the smooth functioning of our studio. Key Responsibilities:

• Office Administration: Organize office operations and procedures, including filing systems, managing correspondence, and overseeing office supplies.

• Invoicing: Oversee client invoicing and ensure records are kept accurate and up to date.

• Team Coordination: Support staff by scheduling meetings, managing calendars, and facilitating communication between team members.

• Client Communication: Respond to inquiries and provide quotes via email and phone, ensuring professional and timely communication.

• Scheduling: Manage class schedules, appointments, and coordinate events to optimize studio operations.

• Policy Implementation: Design and implement office policies by establishing standards and procedures, measuring results against goals, and making adjustments as needed.

Qualifications:

• Proven experience in office management, administrative support, or related roles.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to work independently and collaboratively within a team.

• Knowledge of dance studio operations is an asset but not required.

Benefits:

• Flexible hours to suit your schedule.

• Opportunity to work remotely with minimal onsite work required.

• Perfect for those managing multiple jobs or other commitments.

• A dynamic and supportive work environment.

• Involvement in Calgary's vibrant dance community.

• Opportunities for personal and professional growth.

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to dannica@outlawdance.com. Please include "Office Manager Application" in the subject line.

Join Outlaw Dance Ltd. and become part of a team that brings the joy of dance to the community!

Outlaw Dance Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.